Essex County, New York
PO Box 338, Main Street · Bloomingdale, NY 12913 · 518-891-3189 · Fax: 518-891-6092
info@townofstarmand.com

Town of St Armands Board Meetings


TOWN OF ST. ARMAND
REGULAR BOARD MEETING
Tuesday, Janury 10, 2017
6:30 PM

These minutes were approved on February 14, 2017.

A Regular Board Meeting of the Town of St. Armand was held on the above date at the Town Hall, Bloomingdale, NY.

BOARD MEMBERS PRESENT:

Town Supervisor Charles Whitson, Jr., Deputy Supervisor Donald Amell, and Councilperson D. Joseph Bates.
A quorum of the Board was in attendance.

TOWN EMPLOYEES PRESENT:

Water Superintendant Jeff Cotter, Wastewater Superintendent Stan Ingison, Code Enforcement Officer Robert Hammond, Town Clerk Barbara Darrah.

EXCUSED:

Councilpersons Jennifer Fuller, Dean Montroy and Highway Superintendent Roger Oliver.

GUESTS:

Thomas Burman, Sandy Hayes and Devin James.


Notice was posted regarding the date of this meeting.

Supervisor Whitson called the Meeting to order at 6:30 p.m.

D. Joseph Bates led the Pledge of Allegiance.

HIGHWAY DEPARTMENT MONTHLY REPORT

Highway Superintendent Roger Oliver was excused from the meeting.

WATER DEPARTMENT MONTHLY REPORT

Water Superintendant Jeff Cotter presented the following written report to the Board:

Town of St. Armand Water Report for 1/10/17 Board Meeting

    1. Fire Hydrant used for Flooding Ice Rink - Josh reported that the hydrant that he uses to flood the ice skating rink was stiff. I oiled the internal parts to the hydrant stem and that resolved this problem. Josh reported that the hydrant works much better now.

    2. Ice Rink Flooding Water Usage - When the rink is being flooded, the flooding uses approximately 8,000 gallons of water.

    3. Increase Well #5 run times by 2 hours per day when the rink is being flooded to provide the extra 8,000 gallons of water needed to flood the rink.

    4. Monthly Coliform samples taken from the Youth Center, Town Hall and Well #5 all came back from Life Science Lab as Negative.

    5. Test Ran Generators - Test ran both generators with no issues to report.

    6. Question for Board - I spoke with Supervisor Whitson about a question that came up in regards to a service connection to 19 Oregon Plains Rd. The owner claims that the water was shut off years ago at the Corporation Stop on the water main line. The owner claims this was done because the Curb stop could not be used to shut-off the water to the building because "it was damaged". The owner feels they should not be charged a "Debt - service" because the water is not turned on at the town owned Curb Stop. The Curb Stop was "apparently" used to shut off the water however because the owners Curb stop was damaged. Question for the board is "should a debt - service be charged in this situation"?

    7. Verifying Meter Readings following Quarterly Readings - I spent a few days verifying meter readings and reprogramming readers following the quarterly meter readings per Barb's request. Some meters were difficult to read because of water issues. Some were hard to read due to worn out numbers and others due to ice and snow and their locations. I reported the details to Barb to help resolve some of these issues.

    8. 1/6/17 - I received a request from Barb to read a newly relocated reader at 45 Mathew Way. When I responded to take the reading, I found bare wires and no reader. The resident will have to continue to be estimated for water consumption until the reader is installed.

    9. Installed New Reader at 1650 NYS Rt. #3 - I installed a new reader at the Niederbuhl's residence at 1650 NYS Rt. #3 on 1/9/17.

    10. Winter Frost Report - After speaking with several contractors and from my own experience the current frost levels under plowed surfaces is approximately 12" - 16". I will continue to monitor levels and I will advise the board when I feel that frost levels are extremely deep (4 1/2 - 5 ft) which could allow certain residences, that are historically prone to extreme winter freeze ups, to run their water. We are currently nowhere near these conditions.

WASTEWATER DEPARTMENT MONTHLY REPORT

Wastewater Superintendent Stan Ingison gave the following report:

Town of St. Armand Wastewater Department Summary of December’s activities for the January 2017 meeting

    1) The grit system is working better now but the grit is coming out too wet so I have started to readjust it to try and get it drier while still getting the grit to be drawn out fully.

    2) We continue to get false temperature and gas alarms after each power outage or generator startup but Core Climate now says the only way to fix that is to add a more expensive computer system. Now we have started to get a freeze alarm unrelated to the above so I am having Andy and Bob of Aqualogics look into why it is happening. They said it is also from the Core Climate unit so I will need to get them to consider this issue.

    3) The blower room ventilator did manage to make it through the past month without tripping off so hopefully it will continue that way.

    4) AES continues to work on the punch list items left to be done. Carl and Andy from Riznick did get here and installed the duck bill valves in the wet wells along with injecting sealant into the reed bed and PTB leaks. We must wait and see how well it works. Andy of Aqualogics was here a couple times last month working on the SCADA system and needs to come back again to program in the generator and polymer feed systems. He did set up to have the level detector and Bob replaced it yesterday. It turns out that the transducer should be installed in a stilling well so we need to enclose it in the spring to keep it from being damaged.

    5) Not much has been accomplished with the new pump house lift station on East Main Street since our last meeting except to fill in the excavation. A pump failure light still needs to be installed along with some safety bollards. It does look like they got the second pump working but I haven’t heard if the issue was being wired in reverse or not. Some finish work will still most likely need to be done in the spring.

    6) We found out the hard way that the PTB can be flooded with sewage when a float gets seized up by grease. Grease does make it through the pre-treatment system and into the wet well and is seizing up the alarm float. This could become very expensive so I am working with Jennifer Weeks to consider resetting transducer and float levels to keep the floats clear of the grease buildup level.

    7) After Verizon got the backup phone line in at the PTB the simplex system was happier. Soon afterward the Tyco Simplex Grinnell team came and did our annual inspection and replaced a couple of units that showed bad, uncapped several sensors that had been left capped and said that everything was good. One week to the day later we had a trouble alarm in the WWTP lab room smoke detector which I called about but still haven’t found out what happened.

    8) The computer continues to be slow and seized up again and had to be shut down totally to get it up and going again. It will be very nice when we get the new one installed.

    9) The solar array is supposedly up and running but has not been activated to our system or the grid yet that I know of. I don’t know if National Grid got the new meter installed yet or not. I was hoping that we would start off the new year with some power savings but it will be nice as soon as it happens.

    10) I haven’t heard anything back from Bob Brown yet about getting the generator ventilation issues work underway yet but hopefully they will get that going soon.

CODE ENFORCEMENT OFFICER HAMMOND'S REPORT

CEO Robert Hammond gave the following report:

STATUS REPORT FOR THE MONTH OF DECEMBER 2016

Applications Received: 0
Permit Application Conferences: 1
Notices of Incomplete Applications: 0
Building Permits Issued: 0
Fees Collected: $135.00
Inspections Completed: 4
Site Visits: 3
Notices for Fire Inspection(s): 0 Certified
Certificate of Occupancy/Completion: 4
Temporary Certificate of Occupancy/Completion: 1
Stop Work Order(s): 0
Violation Letter(s): 0
Notice and Order(s): 0
Appearance Tickets: 0

December Highlights

• 15-SA-14: Monroe Gladd, 10 School St. - Enforcement Action
o Open - In the administration of the Town Court

• 15-SA-006: Robert Sweet, 4 Vine St. - Enforcement Action
o Open - In the administration of the Town Court.

• 16-SA-017: 16-SA-017: Danielle Akey, 34 Poplar Lane – Addition
o No response on letter of Temporary Certificate of Occupancy received to date.

• 16-SA-018: David Kaiser, 139 River Road, - New APA Hunting/Fishing Cabin
o Floor framing Subcontractor certificate of insurance has been received.

• 16-SA-034: Matt and Joy Kasson, 1225 NYS Rte.3 – New Enclosed Deck Project
o No response on letter encouraging meeting on structural non-conformities.

• 16-SA-036: Carter Rowley, 992 NYS Rte. 3 – Full Renovation of Cottage
o Spray Foam inspection conducted.

• 16-SA-037: Patrick Dupree, 1437 State Rte. 3 – New Residential Dwelling
o Framing in progress.

• 16-SA-040: Eric Wilson, 31 George Downs Lane – Chimney Lining
o Payment received.
o Affidavit of Inspection of Gas / Wood Burning Device received.

• 16-SA-041: 842 St. Regis Avenue – Re-Roofing, Alteration – Level I
o Payment received. .
o Submittals received.
o Review completed.

• 16-SA-042: 1624 NYS Rte. 3 – Re-Roofing
o Work Completed.

• 16-SA-043: 39 Prospect – Alterations – Level II
o Framing progressing.

• 14-SA-026: 839 St. Regis St.
o Renewal Permit – Temporary CO in place.
o Siding Incomplete.

• General Administrative:
o New project review for Housing Assistance Program for Essex County.

2017 RESOLUTIONS 1-13

RESOLUTION 1 OF 2017 - SUPERVISOR’S APPOINTMENTS

Supervisor Whitson, who moved its adoption, offered the following resolution:

BE IT RESOLVED, that Supervisor Charles Whitson, Jr. has made the following appointments for the year 2017:

    DEPUTY SUPERVISOR: D. Joseph Bates
    HIGHWAY COMMITTEE: Jennifer Fuller & Donald Amell
    WATER & SEWER COMMITTEE: Dean Montroy & D. Joseph Bates
    YOUTH RECREATION COMMITTEE: Charles Whitson, Donald Amell, D. Joseph Bates, Gail Bombard
    TRI-LAKES FIRE ADVISORY BOARD: Jennifer Fuller & Charles Whitson
    BOARD OF ASSESSMENT REVIEWER: Diane Chase, Stan Ingison, Devin James
    REGISTRAR OF VITAL RECORDS: Barbara Darrah
    WATER & SEWER CLERK: Barbara Darrah
    DEPUTY TOWN CLERK: Davina Winemiller
    DEPUTY REGISTRAR OF VITAL STATISTICS: Davina Winemiller
    TOWN HISTORIAN: Davina Winemiller

Deputy Supervisor Donald Amell seconded this resolution, and was adopted as follows:

Supervisor Charles Whitson, Jr - AYE
Deputy Supervisor Donald Amell - AYE
Councilperson Jennifer Fuller - EXCUSED
Councilperson D. Joseph Bates - AYE
Councilperson Dean Montroy - EXCUSED

RESOLUTION 2 of 2017 – DESIGNATING APPOINTMENTS

Councilperson D. Joseph Bates, who moved its adoption, offered the following resolution:

BE IT RESOLVED, that the following Supervisor’s appointments for 2017 have been proposed and accepted, retroactive from January 1, 2017 until December 31, 2017.

Designating appointments are:

    ATTORNEYS FOR THE TOWN: Matthew Norfolk, Nathan Race, Dan Manning
    CODE ENFORCEMENT OFFICER: Robert Hammond
    YOUTH COMMISSION SUPERVISOR: Gail Bombard
    DEPUTY HIGHWAY SUPERINTENDENT: Doug Snickles
    HEALTH OFFICER: Raymond Scollins

This Resolution was duly seconded by Deputy Supervisor Donald Amell and was adopted as follows:

Supervisor Charles Whitson, Jr - AYE
Deputy Supervisor Donald Amell - AYE
Councilperson Jennifer Fuller - EXCUSED
Councilperson D. Joseph Bates - AYE
Councilperson Dean Montroy - EXCUSED

RESOLUTION 3 OF 2017 – DESIGNATING OFFICIAL BANKS

Deputy Supervisor Donald Amell, who moved its adoption, offered the following resolution:

BE IT RESOLVED, that the following banks are designated to be the official banks to deposit money for the Town of St. Armand during the year 2017:

NBT Bank and Community Bank

Councilperson D. Joseph Bates duly seconded this resolution, and it was adopted as follows:

Supervisor Charles Whitson, Jr - AYE
Deputy Supervisor Donald Amell - AYE
Councilperson Jennifer Fuller - EXCUSED
Councilperson D. Joseph Bates - AYE
Councilperson Dean Montroy - EXCUSED

RESOLUTION 4 of 2017 – DESIGNATION OF OFFICIAL NEWSPAPER

Councilperson D. Joseph Bates, who moved its adoption, offered the following resolution:

BE IT RESOLVED, that the official newspaper for advertising and Public Notices in 2017 shall be the Adirondack Daily Enterprise.

This Resolution was duly seconded by Deputy Supervisor Donald Amell and it was adopted as follows:

Supervisor Charles Whitson, Jr - AYE
Deputy Supervisor Donald Amell - AYE
Councilperson Jennifer Fuller - EXCUSED
Councilperson D. Joseph Bates - AYE
Councilperson Dean Montroy - EXCUSED

RESOLUTION 5 OF 2017 – DATE OF MONTHLY TOWN BOARD MEETINGS

Deputy Supervisor Donald Amell, who moved its adoption, offered the following resolution:

BE IT RESOLVED, that for the year of 2017, the Town Board of the Town of St. Armand will hold its Regular Monthly Board Meeting on the second Tuesday of each month at 6:30 P.M. at the Bloomingdale Town Hall, 1702 NYS Route 3, Bloomingdale, NY 12913.

Councilperson D. Joseph Bates seconded this resolution, and it was adopted as follows:

Supervisor Charles Whitson, Jr - AYE
Deputy Supervisor Donald Amell - AYE
Councilperson Jennifer Fuller - EXCUSED
Councilperson D. Joseph Bates - AYE
Councilperson Dean Montroy - EXCUSED

RESOLUTION 6 of 2017 – DESIGNATING MILEAGE ALLOWANCE

Councilperson D. Joseph Bates, who moved its adoption, offered the following resolution:

BE IT RESOLVED, that the Town Officials be compensated at $0.53 per mile for the use of their personal vehicles in the performance of their official duties from January 1, 2017 until December 31, 2017. This change is due to the reduction of mileage compensation at the county level.

This Resolution was duly seconded by Deputy Supervisor Donald Amell and it was adopted as follows:

Supervisor Charles Whitson, Jr - AYE
Deputy Supervisor Donald Amell - AYE
Councilperson Jennifer Fuller - EXCUSED
Councilperson D. Joseph Bates - AYE
Councilperson Dean Montroy - EXCUSED

RESOLUTION 7 of 2017 – CONTRACT BETWEEN THE TOWN OF ST. ARMAND AND MOUNTAIN MEDICAL SERVICES

Deputy Supervisor Donald Amell, who moved its adoption, offered the following resolution:

BE IT RESOLVED, that the Town Board of the Town of St. Armand hereby appoints Town Supervisor, Charles Whitson, Jr. to execute the contract with Standard Medical Testing Services/Mountain Medical Services for the year 2017. This contract is for required drug and alcohol testing for equipment operators in the Highway Department. The contract is priced per visit, not an annual fee.

Councilperson D. Joseph Bates seconded this resolution, and it was adopted as follows:

Supervisor Charles Whitson, Jr - AYE
Deputy Supervisor Donald Amell - AYE
Councilperson Jennifer Fuller - EXCUSED
Councilperson D. Joseph Bates - AYE
Councilperson Dean Montroy - EXCUSED

RESOLUTION 8 of 2017 – CONTRACT BETWEEN ST. ARMAND AND NEW YORK STATE OFFICE OF CHILDREN AND FAMILY SERVICES

Councilperson D. Joseph Bates, who moved its adoption, offered the following resolution:

WHEREAS, The Town of St. Armand has again decided to administer a Youth Program (s), and

WHEREAS, The Town of St. Armand thusly Appoints Town Supervisor, Charles Whitson, Jr., as Regulator of the Youth Programs, and

WHEREAS, the Town Board of the Town of St. Armand has agreed to expend enough funds to cover the 50/50 match required by the New York State Office of Children and Family Services, therefore

LET IT BE RESOLVED that the Town of St. Armand has authorizes enough funds to cover the 2017 Youth Services Program Matching Grant.

ALSO, BE IT RESOLVED, that the Town Board of the Town of St. Armand authorizes the director of the Essex County Youth Bureau to sign amendments of no increase/no decrease in State Aid for said Municipality, and that the Director of the Youth Bureau has agreed to return copies of the Amendments to the Municipality, and

BE IT FURTHER RESOLVED, that the Clerk of this Board shall submit a copy of this Resolution to the Essex County Youth Bureau, Essex County Government Center, Elizabethtown, NY 12932.

Deputy Supervisor Donald Amell seconded this resolution and it was adopted as follows:

Supervisor Charles Whitson, Jr - AYE
Deputy Supervisor Donald Amell - AYE
Councilperson Jennifer Fuller - EXCUSED
Councilperson D. Joseph Bates - AYE
Councilperson Dean Montroy - EXCUSED

RESOLUTION 9 of 2017 – LIFE FLIGHT CONTRACT

Deputy Supervisor Donald Amell, who moved its adoption, offered the following resolution.

WHEREAS, by Resolution of the St. Armand Town Board hereby duly authorizes Supervisor Charles Whitson to execute the Contract agreement with North Country Life Flight, for services begin January 1, 2017 to December 31, 2017.

THEREFORE, BE IT RESOLVED, that the sum of $500.00 for such 2017 contract is to be paid to North Country Life Flight no later than March 1, 2017.

Councilperson D. Joseph Bates seconded this resolution and it was adopted as follows:

Supervisor Charles Whitson, Jr - AYE
Deputy Supervisor Donald Amell - AYE
Councilperson Jennifer Fuller - EXCUSED
Councilperson D. Joseph Bates - AYE
Councilperson Dean Montroy - EXCUSED

RESOLUTION 10 of 2017 – NORTH ELBA PARK DISTRICT FIRE CONTRACT

Councilperson D. Joseph Bates, who moved its adoption, offered the following resolution:

WHEREAS, by Resolution of the St. Armand Town Board hereby duly authorizes Supervisor Charles Whitson to execute the Contract agreement with the Town of North Elba, North Elba Park District dated January 1, 2017 to December 31, 2017.

THEREFORE BE IT RESOLVED THAT, the total sum of $6,724.55 for 2017 is to be paid to the North Elba Park Fire District no later than March 1, 2017.

Deputy Supervisor Donald Amell seconded this resolution and it was adopted as follows:

Supervisor Charles Whitson, Jr - AYE
Deputy Supervisor Donald Amell - AYE
Councilperson Jennifer Fuller - EXCUSED
Councilperson D. Joseph Bates - AYE
Councilperson Dean Montroy - EXCUSED

Resolution 11 of 2017 – SARANAC LAKE VOLUNTEER RESCUE SQUAD, INC. CONTRACT

Deputy Supervisor Donald Amell, who moved its adoption, offered the following resolution:

WHEREAS, A Resolution of the Town Board of the Town of St. Armand, authorizing Town Supervisor Charles Whitson, Jr. to execute the Agreement with Saranac Lake Volunteer Rescue Squad, and

WHEREAS, the Saranac Lake Volunteer Rescue Squad has provided the services of medical care and transportation via ambulance for injured and sick individuals within the borders of the Town of St. Armand, and

WHEREAS, the Town Board for the Town of St. Armand agrees to the provisions set within the Agreement between the Town of St. Armand and the Saranac Lake Volunteer Rescue Squad, Inc., and the Town agrees to pay an amount of $28,270.00 for such services for January 1, 2017 to December 31, 2017, and

NOW THEREFORE, LET IT BE RESOLVED, that the Town Board for the Town of St. Armand shall abide by the Agreement between the Town of St. Armand and the Saranac Lake Volunteer Rescue Squad, Inc.

Councilperson D. Joseph Bates, seconded this resolution and it was adopted as follows:

Supervisor Charles Whitson, Jr - AYE
Deputy Supervisor Donald Amell - AYE
Councilperson Jennifer Fuller - EXCUSED
Councilperson D. Joseph Bates - AYE
Councilperson Dean Montroy - EXCUSED

RESOLUTION 12 OF 2017 – LEASE OF POLL SITE

Councilperson D. Joseph Bates, who moved its adoption, offered the following resolution:

WHEREAS, by Resolution of the St. Armand Town Board hereby duly authorizes Town Supervisor, Charles Whitson, Jr., to execute the Contract with the Essex County Board of Elections for the purpose of leasing the Town Hall as a poll site, in consideration of $1.00 per election event, for the calendar year 2017.

Deputy Supervisor Donald Amell seconded this resolution and it was as follows:

Supervisor Charles Whitson, Jr - AYE
Deputy Supervisor Donald Amell - AYE
Councilperson Jennifer Fuller - EXCUSED
Councilperson D. Joseph Bates - AYE
Councilperson Dean Montroy - EXCUSED

RESOLUTION 13 of 2017 – GRAPHIC CONNECTIONS< INC.

Deputy Supervisor Donald Amell, who moved its adoption, offered the following resolution:

WHEREAS, by Resolution of the St. Armand Town Board hereby duly authorizes Supervisor Charles Whitson to execute the Contract with GRAPHICS CONNECTIONS, INC. for for the purpose of leasing the Town of St. Armand website domain for $55.00 for two years, beginning on January 1, 2017 through December 31, 2018.

Councilperson D. Joseph Bates seconded this resolution and it was adopted as follows:

Supervisor Charles Whitson, Jr - AYE
Deputy Supervisor Donald Amell - AYE
Councilperson Jennifer Fuller - EXCUSED
Councilperson D. Joseph Bates - AYE
Councilperson Dean Montroy - EXCUSED

MOTION TO PAY MONTHLY BILLS

Councilperson D. Joseph Bates made a motion to approve payment of this month’s bills; the motion was seconded by Deputy Supervisor Donald Amell. All approved. Motion carried.

MONTHLY REPORT FROM THE SUPERVISOR

Supervisor Whitson reported the monthly Supervisor’s report for December was pending.

REVIEW AND APPROVAL OF PREVIOUS MINUTES

Deputy Supervisor Donald Amell made the motion to approve the Regular Meeting Minutes of December 13, 2016. Motion seconded by Councilperson D. Joseph Bates. All approved. Motion carried.

TOWN CLERK MONTHLY REPORT

Town Clerk Barbara Darrah gave the following report for the month of December 2016:

Spayed/Neutered Dog Licenses: 1 for $7.00
Unspayed/Unneutered Dog Licenses: -0-
Certified Death Certificates: -0-

WATER & SEWER BILLING MONTHLY REPORT

Water & Sewer Clerk Barbara Darrah gave the Water & Sewer Receivables Report of $76,141.49 balance due for all accounts.

NEW BUSINESS

A new tractor for the Highway department was discussed and it was determined a bond could be generated in the 2017 budget for this purchase.

Stan Ingison, Wastewater Superintendent, had submitted a request for a new computer in the 2017 budget. Erica Neufeld, Clerk to the Supervisor, researched computers and found the best deal with Dell for $799.00 with the memory capacity that Stan needed for DEC on-line reports, etc. The board approved the purchase and suggested Robert Hammond could use Stan’s previous lap-top tablet.

OLD BUSINESS

Supervisor Whitson announced he received a letter for donation to the Rugby Association. The board discussed the request and decided to decline at this time.

Supervisor Whitson asked those present if there were any other questions or concerns.

QUESTIONS

Sandy Hayes inquired as to whether there was a rule regarding a specific number of members required to be on the town’s Assessment Review Board, indicating there were currently three and there used to be five. Devin James, a current Review Board member for the Town of St. Armand, was present and he contributed information on what’s involved in serving as a Review Board member: training available through the county, a description of the assignment and the time involved.

MOTION TO ADJOURN

Councilperson D. Joseph Bates made a motion to adjourn, Deputy Supervisor Donald Amell. All approved. Motion carried. The meeting was adjourned at 8:05 pm.

I, Barbara Darrah, Town Clerk for the Town of St. Armand, do hereby certify that the above is a true and correct transcript of the Regular Board meeting minutes held on the above-referenced date.


Town of St Armand
PO Box 338, Main Street, Bloomingdale, NY 12913 · 518-891-3189 · Fax: 518-891-6092
info@townofstarmand.com
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