Town of St Armands Board Meetings
Regular Board Meeting
Tuesday, April 14, 2015
Meeting Minutes were approved on May 12, 2015.
A Regular Board Meeting of the Town of St. Armand was held on the above date at the Town Hall, Bloomingdale, NY.
BOARD MEMBERS PRESENT:
Town Supervisor Charles Whitson , Jr., Deputy Supervisor Sam Grimone, Councilperson Don Amell, Councilperson Jennifer Fuller, Councilperson D. Joseph Bates.
A quorum of the Board was in attendance
TOWN EMPLOYEES PRESENT:
Town Clerk Davina Thurston, Water Superintendant Jeff Cotter, Code Enforcement Officer Robert Hammond, Highway Superintendent Roger Oliver
Sandy Hayes, Jim Dougan of AES Northeast, Mike Mascarenas of Essex County Planning Department, Jimmy Dakin, Ray Tempestili, Dean Everitt, George Hare
Notice was posted regarding the date of this meeting.
Supervisor Whitson called the Public Hearing to order at 6:30 p.m.
Sandy Hayes led the Pledge of Allegiance.
Supervisor Whitson introduced Mike Mascarenas of Essex County Planning Department and Jim Dougan of AES Northeast, and gave them the floor.
Mike Mascarenas and Jim Dougan spoke to the Board regarding the steps that have been taken applying for grants for the Town of St. Armand Waste Water Treatment Plant Improvements. They explained the need for the grant funds, DEC treatment requirements, and future needs of the Town, bidding process, the need for a water main line to the WWTP, solar panels and electricity requirements. Discussion ensued.
PUBLIC INTEREST ORDER 1 OF 2015
The Following Public Interest Order was offered by Councilperson Fuller:
WHEREAS, by Order dated January 31, 2013, the Town Board of the Town of St. Armand, Essex County, New York, authorized an increase and improvement of the facilities of Bloomingdale Sewer District , consisting of the acquisition of a parcel of land adjacent to the existing River Road pump station and construction thereon of a new pump station, together with reconstruction of the existing pump station, including, in each case, original furnishings, equipment, machinery , apparatus, appurtenances , and incidental improvements and expenses in connection therewith , at a maximum estimated cost of $4,805,670.90; and
WHEREAS, by Resolution No. 60 of 2015 , dated February 12, 2015 , said Town Board called a public hearing on the question of the increase in the maximum estimated cost of said project from $4,805,670.90 to $5,405 ,670.90, an increase of $600,000 for related improvements; and
WHEREAS, notice of said public hearing was duly published and posted in the manner and within the time provided by law and such public hearing was duly held at the time and place specified in said notice at which all persons interested in the subject matter thereof were duly heard ; and
WHEREAS, said Town Board has duly considered the evidence given at said public hearing;
NOW, THEREFORE, BE IT ORDERED, by the Town Board of the Town of St. Armand, Essex County, New York, as follows:
Section 1. Upon the evidence given at the aforesaid public hearing, it is hereby found and determined that it is necessary and in the public interest to increase and improve the facilities of Bloomingdale Sewer District, in the Town of St. Armand, Essex County, New York, in the manner described in the preambles hereof, at a new maximum estimated cost of $5,405,670.90, and said increase and improvement is hereby authorized and approved.
Section 2. This Order shall take effect immediately.
This Resolution was duly seconded by Deputy Supervisor Grimone, and adopted by roll- call vote as follows: ALL AYE
RESOLUTION 63 OF 2015
A RESOLUTION AUTHORIZING THE ISSUANCE OF AN ADDITIONAL $600,000 BONDS OF THE TOWN OF ST. ARMAND , ESSEX COUNTY, NEW YORK, TO PAY PART OF THE COST OF THE INCREASE AND IMPROVEMENT OF THE FACILITIES OF BLOOMINGDALE SEWER DISTRICT IN AND FOR SAID TOWN.
BOND RESOLUTION DATED APRIL 14, 2015.
The following Resolution was offered by Deputy Supervisor Grimone :
WHEREAS, the capital project hereinafter described has been determined to be a Type II Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, the implementation of which as proposed, the Town Board has determined, based on the definition thereof will not result in a significant environmental effect; and
WHEREAS, the Town Board of the Town of St. Armand, Essex County, New York, on January 31 , 2013 , duly adopted a bond resolution authorizing the issuance of $4,805,670.90 serial bonds of said Town to pay the cost of the increase and improvement of Bloomingdale Sewer District, in and for the Town of St. Armand, Essex County, New York, consisting of the acquisition of a parcel of land adjacent to the existing River Road pump station and construction thereon of a new pump station, together with reconstruction of the existing pump station, including, in each case, original furnishings, equipment, machinery , apparatus, appurtenances, and incidental improvements and expenses in connection therewith, and
WHEREAS, it has now been determined that the maximum estimated cost of such specific object or purpose is $5,405 ,670.90, an increase of $600,000 over that previously authorized for related improvements ; and
WHEREAS, pursuant to provisions heretofore duly had and taken in accordance with the provisions of Section 202-b of the Town Law, and more particularly an Order dated the date hereof, said Town Board has determined it to be in the public interest to improve the facilities of the Bloomingdale Sewer District, in the Town of St. Armand , Essex County, New York, at a revised maximum estimated cost of $5,405,670.90 , and
WHEREAS, it is now desired to authorize the issuance of an additional $600,000 bonds of said Town for such specific object or purpose to pay a portion of the cost thereof; NOW , THEREFORE, BE IT RESOLVED, by the affirmative vote of not less than two-thirds of the total voting strength of the Town Board of the Town of St. Armand , Essex County, New York, as follows:
Section 1. For the specific object or purpose of paying additional costs of the increase and improvement of Bloomingdale Sewer District , in and for said Town of St. Armand , Essex County, New York, consisting of the acquisition of a parcel of land adjacent to the existing River Road pump station and construction thereon of a new pump station, together with reconstruction of the existing pump station, including, in each case, original furnishings, equipment, machinery, apparatus, appurtenances, and incidental and related improvements and expenses in connection therewith, there are hereby authorized to be issued an additional $600,000 bonds of the Town of St. Armand, Essex County, New York, pursuant to the provisions of the Local Finance Law.
Section 2. It is hereby determined that the maximum estimated cost of such specific object or purpose is now determined to be $5,405 ,670.90, which specific object or purpose is hereby authorized at said maximum estimated cost, and that the plan for the financing thereof is as follows:
by the issuance of the $4,805,670.90 bonds of said Town authorized to be issued pursuant to bond resolution dated and duly adopted January 31, 2013; and
By the issuance of the additional $600,000 bonds of said Town authorized to be issued pursuant to the provisions of this bond resolution; provided, however the amount of bonds to be issued therefore shall be reduced dollar for dollar by any State or Federal aid received therefore.
Section 3. It is hereby determined that the period of probable usefulness of the aforesaid specific object or purpose is forty years, pursuant to subdivision 4 of paragraph a of Section 11.00 of the Local Finance Law, calculated from the date of issuance of the first obligations for said specific object or purpose , being the $2,790,295 E.F.C. Clean Water Facility - 2013 A dated September 19, 2013 .
Section 4. The faith and credit of said Town of St. Armand, Essex County, New York, are hereby irrevocably pledged to the payment of the principal of and interest on such obligations as the same respectively become due and payable. An annual appropriation shall be made in each year sufficient to pay the principal of and interest on such obligations becoming due and payable in such year. To the extent not paid from monies raised from said Bloomingdale Sewer District as applicable in the manner provided by law, there shall annually be levied on all the taxable real property in said Town a tax sufficient to pay the principal of and interest on such obligations as the same become due and payable.
Section 5. Subject to the provisions of the Local Finance Law, the power to authorize the issuance of and to sell bond anticipation notes in anticipation of the issuance and sale of the serial bonds herein authorized , including renewals of such notes is hereby delegated to the Supervisor. Such notes shall be of such terms, form and contents, and shall be sold in such manner , as may be prescribed by said Supervisor, consistent with the provisions of the Local Finance Law.
Section 6. The powers and duties of advertising such bonds for sale, conducting the sale and awarding the bonds, e hereby delegated to the Supervisor, who shall advertise such bonds for sale, conduct the sale, and award the bonds in such manner as he shall deem best for the interests of said Town; including, but not limited to, the power to sell said bonds to the New York State Environmental Facilities Corporation; provided, however, that in the exercise of these delegated powers, he shall comply fully with the provisions of the Local Finance Law and any order or rule of the State Comptroller applicable to the sale of municipal bonds. The receipt of the Supervisor shall be a full acquittance to the purchaser of such bonds, who shall not be obliged to see to the application of the purchase money.
Section 7. All other matters except as provided herein relating to the serial bonds herein authorized including the dale, denominations, maturities and interest payment dates, within the limitations prescribed herein and the manner of execution of the same, including the consolidation with other issues, and also the ability to issue serial bonds with substantially level or declining annual debt service, shall be determined by the Supervisor, the chief fiscal officer of such Town. Such bonds shall contain substantially the recital of validity clause provided for in Section 52.00 of the Local Finance law, and shall otherwise be in such form and contain such recitals, in addition to those required by Section 51.00 of the Local Finance Law, as the Supervisor shall determine consistent with the provisions of the Local Finance Law.
Section 8. The Supervisor is hereby further authorized , in such officer's discretion, to execute a project finance and/or loan agreement , and any other agreements with the New York State Department of Environmental Conservation and/or the New York State Environmental Facilities Corporation , including amendments thereto, and including any instruments (or amendments thereto) in the effectuation thereof, in order to effect the financing or refinancing of the specific object or purpose described in Section 1 hereof , or a portion thereof, by a bond , and/or note issue of said Town in the event of the sale of same to the New York State Environmental Facilities Corporation.
Section 9. The power to issue and sell notes to the New York State Environmental Facilities Corporation pursuant to Section 169.00 of the Local Finance Law is hereby delegated to the Supervisor.
Such notes shall be of such terms, form and contents as may be prescribed by said Supervisor consistent with the provisions of the Local Finance Law.
Section 10. The validity of such bonds and bond anticipation notes may be contested only if:
Such obligations are authorized for an object or purpose for which said Town is not authorized to expend money , or
The provisions of law which should be complied with at the date of publication of this resolution are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or
Such obligations are authorized in violation of the provisions of the Constitution.
Section 11. This resolution shall constitute a statement of official intent for purposes of Treasury Regulations Section 1.150 - 2. Other than as specified in this resolution , no monies are, or are reasonably expected to be, reserved , allocated on a long-term basis, or otherwise set aside with respect to the permanent funding of the object or purpose described herein.
Section 12. This resolution, which takes effect immediately, shall be published in summary form in the official newspaper, together with a notice of the Town Clerk in substantially the form provided in Section 81.00 of the Local Finance Law.
This Resolution was duly seconded by Councilperson Amell and adopted as follows: ALL AYE
Town Historian Davina Thurston read the following:
Town of St. Armand Historian Report For the Year 2014
The year 2014 has proved a very busy one for the Town of St. Armand. Construction of the new Waste Water Treatment Facility began this year. This 5 million dollar project has taken years of planning. St. Armand is committed to the completion of this new plant, as well as future improvements to the waste water collection system.
2014 also saw the demolition of the old Highway Garage, and the construction of a New Highway Garage. This project took many months to complete, and the final paving of the parking lot is scheduled for spring of 2015. The St. Armand Highway Crew assisted in this endeavor in countless ways, and we thank them for their service.
With the assistance of many volunteer members of the community , 2014 also saw many improvements to Veteran 's Memorial Park. The Patriot 's of St. Armand Wayside Exhibit was installed under a kiosk built by our own esteemed Town Justice, Sheridan Swinyer, who also built four beautiful wooden benches that now grace the park. Signs and a flower bed were also built. This project would not have been possible without the hard work and donations from area businesses and community members. Many thanks go to the Lake Champlain Basin Program for the interpretive exhibit, and to Art Niederbuhl and Norman 's Store, Joe Dierna and the Bloomin' Market, Ollie Burgess and the crew of Specialty Wood Products, Bob Bayruns and the crew at Coakley Ace Hardware, Dave Nester and the crew of Curtis Lumber , Price Chopper of Lake Placid, Jackie and Wes Moody and the crew at Moody Tree Farms, Gail Bombard , Jeff Cotter, Robert Drosdowich and Clinton Correctional Facility, Roger Oliver ,Doug Snickles, Phil Weidenheimer, Tim Reyell, Keith Bordeau , David Filsinger, Joe and Cherrie Fischer, Roger and Patty Willette, Don Amell, Charlie and Franca Whitson, Tom Bell of Red Canoe Antiques , and Nancy Swinyer. Plans continue for improvements of the park, including construction of a pergola and landscaping.
The year 2014 marked the passing of several individuals in St. Armand. We remember fondly Russell Abrams , Warren Leigh, Cecil Pelky, Christopher Tuttle and Barbara Norman . May they rest in peace.
This writer has been reviewing the minuets for previous years . It has come to my attention that many of the appointed, hardworking and dedicated employees of the Town of St. Armand are rarely , if ever, mentioned in the minuet books. As such, I take this opportunity to list them here, that they may be remembered:
St. Armand Employees for the year 2014:
Gail Bombard, Youth Commission Supervisor, 14 years of service
Keith Bordeau, Highway Crew, 18 years of service
Donna Bramer, Tax Assessor, 7 years of service
Jeff Cotter, Water Superintendent, 5 years of service
Cyrus Ellsworth , Cemetery Attendant, 2 years of service
Doug Hazelden, Ice Skating Rink Attendant and Meter Reader, 11 years of service
Stanley lngison, Sewer Superintendent and alternate, 27 years of service
Mike Kilroy, Accountant, 5 years of service
Tim Reyell, Highway Crew, 9 years of service
Allan Schrage, Transfer Station Attendant, 1 year of service
Doug Snickles, Highway Crew, 27 years of service
Phil Weidenheimer, Highway Crew, 15 years of service
Connie Willette, Clerk to the Supervisor and other positions, 27 years of service
So many other people have helped to make this Town into something special. Although they may not be remembered individually for their contributions, their legacy of community lives on. You can see it each day in our small piece of the Adirondacks. We are so fortunate to live in an area of such beauty and peace. I hope that we all remember that the Town's elected officials, who form the governing body, are here to serve all of the residents of St. Armand. The decisions that the Town Board makes for the people of St. Armand are truly made with the best intentions. Each Local Law and each Resolution passed are not made lightly; all aspects of each decision are carefully considered, and the consequences of each action are taken into consideration. The Board must act on behalf of all of the individuals of the Town. Because of this, some residents may not understand or agree with the decisions that are made, but knowing that the Board is considering all sides of an issue is important. The dedication to effective and honest representation is apparent here; we are truly fortunate to have such caring individuals working for us all, the residents, the community members, the Town of St. Armand.
WATER DEPARTMENT MONTHLY REPORT
Water Superintendant Jeff Cotter reviewed the following written report with the Board:
Town of St. Armand Water Dept. Report 4/14/ 15
2" Water Main Problem on St. Regis Ave - The 2" water main located on the comer of Prospect Street and St. Regis Ave froze this winter. Last week the line thawed and when it did, I noticed that there were at least two leaks bubbling out of the ground. One leak washed out a portion of Cheri Fischer's driveway at 748 St. Regis Ave. We scheduled the repair on 4/10/15 and I worked with the Highway Department repairing the line under Cheri's driveway. This was a very difficult repair because we had to divert spring run-off water around the hole to allow for repairs. When we finally exposed the main, we found that the line had split due to prior freezing and I installed a parch clamp on the line to stop the leak. This line is very old and in very poor condition and will need to be replaced. When I turned the water back on to the 2" main, we could not get adequate pressure to feed Cheri's house. The house located before Cheri's only had half of the normal pressure. I suspect that when I turned the water off to this line to allow for the repair, that the internal scale and rust in the line collapsed and moved down the line causing it to plug up, thus losing pressure, or the line is still leaking underground. This line will need to be replaced with a new line. The new line would have to be wet tapped into the 6" main line on Prospect Street. The original 2" main would have to be cut and blanked off. The Northern end of Prospect will have to be closed off during this project as a large portion of the road will need to be excavated. Another problem that we will encounter during this project is diverting the ground water runoff so that the excavated hole does not fill up with water.
Water Use is Very High - Water us is currently the highest it's been all winter. We are averaging almost 90,000 gallons per day. Normal use is 45,000 gallons per day. I have been using wells #3 and #5 to try and keep up with the high demand and the pumps are running 24/7. Over the past couple of days I have actually lost level in the Stand Pipe reservoir. This could be a combination of spring cleaning with nice weather and consumers still running their water to prevent freezing or we a have a leak somewhere. I have been looking for leaks around town daily and have yet to find anything. Possibly the 2" line on St. Regis is leaking.
Several service connections are still frozen - There are still several service connections still frozen and include two on Oregon Plains Road and one on St. Regis Ave. The Town Hall water supply was thawed by a contractor earlier this month.
Davina letter for Grant Money - Davina sent a letter to EFC requesting left over grant money in the amount of $65,000.00. The money would be utilized to finance the repair of the water main valves that have been blowing apart due to failing valve bonnet bolts. If we receive this money, it will be a great financial relief to the water budget. THANKS DAVINA!
Lead Test Results - Leak test results for Darrin Seeley's residence came back normal.
Discussion ensued regarding the above report. It was decided that Jeff should contact Fuller’s Excavating to schedule the repair, Supervisor Whitson would contact Eli Phinney regarding installation of the water line and Roger Oliver would contact Dig Safe.
HIGHWAY SUPERINTENDENT’S REPORT
Highway Superintendent Roger Oliver stated that due to the long, cold winter, there were many breakdowns and leaks in the trucks. He stated that at the next meeting he would have a list of the Highway Projects for the year; Roger is going to utilize the CHIP's money for these repairs and save the Town funding for the large Main Street project. Roger stated that the final garage site work is beginning and the frost issue in the Garage is under control. Roger informed the Board that the new truck is slated for delivery on April 24th. Roger expressed the willingness of the Highway Crew to assist Jeff Cotter with water main repairs. Roger requested the purchase of a pressure washer. Discussion ensued. It was decided to address the issue during at the Budget work session.
CODE ENFORCEMENT REPORT
CCEO Robert Hammond gave the Board the following written report:
Codes Report for the Month of March 2015
Applications Received: 2
Permit Application Conferences: 3
Notice of Incomplete Applications: 2
Building Permits Issued: 0
Fees Collected : 0
Inspections Completed: 2
Site Visits: 2
Certificate of Occupancy: 0
Special Inspections: 0
Stop work orders: 0
MOTION TO PAY MONTHLY BILLS
Councilperson Amell made a motion to pay this month’s bills; the motion was seconded by Councilperson Bates. All agreed. Motion carried.
REVIEW AND APPROVAL OF PREVIOUS MINUTES
Councilperson Bates made the motion to approve the minuets of the Public Hearings and Regular Board Meeti ng March 10, 2015 & Special Board Meeting March 24, 201 5, with one change. Motion seconded by Councilperson Fuller. All approved. Motion carried.
MONTHLY REPORT FROM THE SUPERVISOR
Supervisor Whitson stated that his monthly report would be given at the next Regular Board Meeting . Supervisor Whitson discussed the Saranac Lake Youth Program with the Board. It was decided that further information would be gathered by the Town Clerk and the Supervisor and would be reported to the Board via email. Discussion ensued regarding the Sewer Department truck. It was decided to pay the Sewer Superintendent mileage to use his own truck until a permanent solution is found.
TOWN CLERK MONTHLY REPORT
Town Clerk Davina Thurston gave the following report for the month of March 2015:
|Dog Licenses||19 spayed/neutered||$133.00|
|Total Revenues to Supervisor||$114.00|
|Revenue to NYS Dept of Agriculture & Markets||$19.00|
Davina informed the Board that she had spoken to Rick Blasdell about repairing the clock tower and he would be able to provide an estimate in late July.
Davina asked the Board if they would like her to add the Town to Face Book and administer the page. The Board agreed
WATER & SEWER BILLING MONTHLY REPORT
Water & Sewer Clerk Davina Thurston gave the following report to the Board:
For the second quarter, total charges $50,821 .65, total water gallons billed 2,905,810, total sewer gallons 2,350,122. Total outstanding revenues: $52804.94.
Davina informed the Board that the following individuals had requested to be on the Water and Sewer Debt Service Committee: Arlene McCalvin, Tracy Kratts, David Ingham, Jason Thurston, Ray Tempestili , Lisa Smith, Ben Kline and Mick Changelo. The Board agreed to accept them all to be committee members and set the date of the first work session to be May 5th at 6:30 pm
Resolution 64 of 2015 - Prohibiting Commercial Activities at the Town Hall
The following Resolution was offered by Councilperson Amell:
WHEREAS, the Town Board hereby enacts a policy prohibiting For-Profit or Gain Commercial Activities at the Bloomingdale Town Hall, 1702, NYS Route 3, Bloomingdale, NY , and
WHEREAS, the Town Hal l is a Public Building that is available for use, free of charge, to local residents' for non profit activities, such as, but not limited to, birthday parties, weddings , Christmas parties, Volunteer Committee Meetings, etc., and
WHEREAS, the Town Board reserves the "right to allow not-for-profit groups to utilize the Town Hall for fundraising when no Town Business is not in session, and
WHEREAS, not-for-profit groups include, but are not limited to, such organizations as Bloomingdale Volunteer Fire Department, Bloomingdale Ladies Auxiliary, Girl Scouts, Boy Scouts, Bloomingdale Boosters, Food Co-operatives, etc., and
WHEREAS, the Town Board recognizes Commercial Activities to include, but not limited to, such For-Profit or Gain commercial activities,such as Party-Lite Candles, Avon, Mary Kay, Pampered Chef, etc., and
NOW, THEREFORE, BE IT RESOLVED, that the St. Armand Town Board hereby finds that it is in the best interest of the residents of the Town of St. Armand, in an effort to be completely fair and un-biased, to prohibit all for-profit or gain activities in the Bloomingdale Town Hall.
This Resolution was seconded by Councilperson Bates, and adopted by roll-call vote as follows: ALL AYE
Deputy Supervisor Grimone requested an update on the back up water and sewer operators search, Davina informed him that a few resumes had been received. Discussion ensued regarding DEC requirements. It was decided that Davina would email the documents to the Board.
Dean Everett asked about extending the emergency water running, the Board agreed to extend it to April 30th and requested that Davina post this.
Deputy Supervisor Grimone made the motion to enter Executive Session to discuss Personnel at 8:58 pm. Motion was seconded by Councilperson Amell, all approved, motion carried.
REGULAR BOARD MEETING RESUMED
MOTION TO ADJOURN
Deputy Supervisor Grimone made a motion to adjourn, seconded by Councilpersons Bates.
Supervisor Whitson adjourned the meeting at 9:55 pm.
I, Davina M. Thurston, Town Clerk for the Town of St. Armand, do hereby certify that the above is a true and correct transcript of the Special Board meeting minutes held on the above-referenced date.